Start with the finished panel size
Write whether the dimensions describe a finished panel after hemming or an unfinished piece of mesh. A supplier should not have to infer this from a photograph.
Keep dimensions and quantity separate. For example, a request for a 2 m × 3 m finished panel and 500 pieces is a way to describe a requirement, not a statement that this size is in stock. State the width and length so both sides can identify the same edges.
Describe the grommet layout, not just the spacing
Identify the edges that need grommets: all four edges or a specified pair. Clarify whether your spacing refers to adjacent grommet centers. Add any corner position or reinforcement requirement to the same drawing.
The panel length may not divide evenly by the desired spacing. Agree on how the end sections are handled rather than assuming a universal factory layout. A recommended spacing still needs review against the selected product and intended installation.
- Finished width and length, with units
- Edges to be hemmed and fitted with grommets
- Grommet spacing and measurement points
- Corner, reinforcement and hardware requirements
- Agreed tolerances and sample or drawing reference
Use the same record for approval and inspection
After the sample or drawing is agreed, retain its version alongside the order. Check the finished dimensions, grommet locations and packing against that record.
A close-up photo helps show visible construction. It does not establish strength, shade rate or installation safety. Bring any performance or testing requirements into the product discussion separately.